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You would normally get the document drawn up by your lawyer in the relevant overseas jurisdiction, and this is what we recommend.
We cannot generally advise on overseas law. If you require us to prepare the Power of Attorney for your use then we will do so and prepare a standard form document for you, but this is fully at your own risk. If the document is then unacceptable to the receiving jurisdiction then you will of course incur additional expense, as well as delay, in asking either us, or an overseas lawyer to draw up the document, so it is best to get it right the first time.
We often draw up Powers of Attorney for Commonwealth (or former Commonwealth) countries, and an English Power of Attorney is accepted. We do these mostly for India and Pakistan, but we do repeat this is fully at your own risk. Clients ask us to draw up such documents due to the impracticality of locating a suitable Indian/Pakistani lawyer.
If you require us to do this for you, then we require the following information from you:
We would recommend that you bring a passport sized photograph for each Donor, as Indian/Pakistani authorities generally like to see these affixed to the Power of Attorney.
A statutory declaration is a legal document, and is commonly used to allow a person to affirm something to be true for the purposes of satisfying a legal requirement or regulation, where no other evidence is available.
An affidavit is very similar, but it is a sworn document, and is often used for matters to do with court.
We can prepare the statutory declaration or affidavit for you, and then notarise it for you. Our fees for the preparation of this type of formal legal document range between £125 and £175, depending on what is required. You will need to let us know what guidance you have been provided with, and email to us the detail of the content of the document, and we can then prepare the document in legal form. The fee for notarising the document will be in addition, and is as detailed in the fees section above.
Click here for a copy of the single sponsorship declaration form or click here for a copy of the joint sponsorship declaration form. We provide this to you free of charge.
Many Indian/Pakistani authorities are used to seeing the signature and seal of a Notary Public, and want the reassurance that the details on the Sponsorship Declaration have been properly checked. Our Notary Public can do this for you and will charge only £150 to give you this additional assurance and peace of mind. The Notary Public will need to see all of the following original documents:
Often people require educational certificates to be sent overseas in connection with a new job or course that they will be commencing. There are 2 types of certification that the Notary Public can undertake:
Firstly, the Notary Public can simply photocopy each certificate and prepare a notarial certificate to state: that the educational certificates have been produced to him by the Appearer on the date in question, and the Notary has verified the identity of the Appearer, and that the Notary has seen the original of such certificates, and that the Appearer states they are genuine, but that the Notary has not verified that the certificates are genuine. This is the type of certification that most clients require. We charge £150 for preparing each notarial certificate to deal with an educational certificate, and if there are a number of educational certificates done under cover of one notarial certificate, then we charge additionally for educational certificate that needs to be dealt with.
Or secondly, if the receiving jurisdiction requires that the Notary Public verifies that the certificates are genuine then we can do this. We will need to write to each organisation that issued the certificate and obtain their written confirmation that the certificate is genuine. The educational establishment, or examination body, often require specific forms to be completed and signed by the client with a payment of their fee, and the process varies from organisation to organisation. This type of certification can take many weeks to complete (depending on the number of certificates, and formalities required by the organisation). We charge for such work on a time spent basis at the hourly rate of the Notary Public, i.e. £295.00 per hour.
Where a document is in a foreign language the Notary will normally ask you to prepare it and sign it in English so that it may be properly translated in the country to which it is to be sent. Similarly, arrangements may have to be made for a competent professional interpreter to be available at the interview. There will be additional cost if an interpreter, or translation services, are required.
Our work as notaries is separate and distinct from our work as solicitors. Our profession as a notary is regulated through the Faculty Office, and not by the Solicitors Regulation Authority. Our notarial practice is regulated through the Faculty Office of the Archbishop of Canterbury: The Faculty Office, 1, The Sanctuary, Westminster, London, SW1P 3JT. Email:Faculty.office@1thesanctuary.com. Website:www.facultyoffice.org.uk. If you have complaints about our work please do not hesitate to contact us, and if the matter cannot be immediately resolved we will refer your complaint to the Notaries Society of which we are members, who have a Complaints Procedure which is approved by the Faculty Office. Alternatively, you can complain to the Notaries Society direct. Please write (but do not enclose any original documents) with full details of your complaint to:- Christopher Vaughan, Secretary of The Notaries Society, Old Church Chambers, 23 Sandhill Road, St James, Northampton, NN5 5LH. Email:secretary@thenotariessociety.org.uk. Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may within 6 months at the end of that procedure make your complaint to the Legal Ombudsman (whose contact details are below) if the matter has not been resolved to your satisfaction: Legal Ombudsman, PO Box 6806, Wolverhampton, WV1 9WJ Tel: 0300 555 0333. Or enquiries@legalombudsman.org.uk. Website:www.legalombudsman.org.uk.
We use computer safeguards such as firewalls and data encryption, passwords and limited access to your matters; and we enforce, where possible, physical access controls to our buildings and files to keep data safe. View our full Data Privacy Notice here.
We are registered under the Data Protection Act. We are also a member of Premier Solicitors (Bedford) Ltd, whose IT systems we use, and so by signing these terms and conditions you accept that we will only share your personal data with Premier Solicitors (Bedford) Ltd, and you authorise us to pass your information and consent on to parties directly involved in this transaction. We will never sell your personal information to third parties. You are entitled to request a copy of your personal data (otherwise known as a Subject Access Request). If you wish to make a request, please do so in writing addressed to the appropriate Data Protection Officer, which will be the individual Notary Public acting in your matter - Contact details Premier House, Lurke Street Bedford MK40 3HU. A request for access to your personal data means you are entitled to a copy of the data we hold on you such as your name, address, contact details, date of birth, information etc. This means that a Subject Access Request will not normally result in you getting a copy of your file because you are only entitled to your personal data not the documents that contain that data. Upon receipt of the request we are permitted to request a fee to recover costs.
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